Construction Administrative Coordinator
3sixty Innovation Inc.
3sixty Innovation Inc.
La Mesa, CA La Mesa, CA Full-time Full-time $24 - $26 an hour $24 - $26 an hour 4 days ago 4 days ago 4 days ago Job Description 3sixty Innovation Inc.
is seeking an Administrative Coordinator to join our team.
This role will be responsible for assisting the Executive Staff with a variety of administrative and accounting duties.
This position will work closely with the Operations Manager and other team members to ensure the smooth running of the organization.
Essential Duties:
Executive/Administrative Assistance:
Directly support Ops Manager with all administrative needs Preparing business correspondence, typically using Microsoft Office (Word, Excel, Outlook) Errands as needed Assist with general administrative functions such as mailings, copying, faxing, filing and material routing, phone calls Assist with all aspects of administrative management for Executive Staff Managing inventory of assets and supplies, sourcing for suppliers (vendors) Coordinate logistics and travel as needed including airline, hotel and ground transportation Data entry Managing and maintaining files Performing multifaceted general office support Answering the phone with excellent customer service Operate a range of office machines such as photocopiers and computers Compile, prepare and submit expense reports Maintain office cleanliness and organize for easy access Manage office supply inventory Work closely with the CFO to manage office operations Other duties as assigned by management Accounting Assistance:
Data Entry and Recordkeeping Accurately enter financial transactions into the accounting system, including accounts payable and accounts receivable Maintain organized and up-to-date financial records and supporting documentation Assist with accounts payable processing vendor invoices, ensuring accuracy, proper authorization, and adherence to company policies Accounts Receivable Support to include assistance in generating and distributing customer invoices accurately and in a timely manner Follow up on outstanding customer invoices and support the collections process Provide general administrative support to the accounting department, including filing documents, responding to inquiries, and assisting with special projects as assigned Other accounting duties as assigned by Management Payroll Assistance:
Assist with payroll reporting and labor compliance.
Training provided.
Required Skills:
Prior experience as an executive assistant Construction experience in an accounting or finance support role preferred Basic knowledge of accounting principles and practices Proficiency in using MS Office applications (e.
g.
, Excel, Word, Outlook) Knowledge using QuickBooks accounting software a bonus Strong attention to detail and accuracy Excellent organizational and time management skills with attention to detail Excellent written and verbal communication skills Basic analytical and problem-solving skills High level of integrity and commitment to maintaining the confidentiality of financial information Excellent customer service skills.
Ability to work independently as well as part of a team in a fast-paced environment Ability to prioritize tasks based on importance while managing multiple priorities simultaneously Ability to multitask effectively while maintaining a positive attitude in a high-pressure environment Job Type:
Full-time Pay:
$24.
00 - $26.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Schedule:
8 hour shift Day shift Monday to Friday
Experience:
Microsoft Excel:
2 years (Required) Work Location:
In person 3sixty Innovation Inc.
is seeking an Administrative Coordinator to join our team.
This role will be responsible for assisting the Executive Staff with a variety of administrative and accounting duties.
This position will work closely with the Operations Manager and other team members to ensure the smooth running of the organization.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
3sixty Innovation Inc.
La Mesa, CA La Mesa, CA Full-time Full-time $24 - $26 an hour $24 - $26 an hour 4 days ago 4 days ago 4 days ago Job Description 3sixty Innovation Inc.
is seeking an Administrative Coordinator to join our team.
This role will be responsible for assisting the Executive Staff with a variety of administrative and accounting duties.
This position will work closely with the Operations Manager and other team members to ensure the smooth running of the organization.
Essential Duties:
Executive/Administrative Assistance:
Directly support Ops Manager with all administrative needs Preparing business correspondence, typically using Microsoft Office (Word, Excel, Outlook) Errands as needed Assist with general administrative functions such as mailings, copying, faxing, filing and material routing, phone calls Assist with all aspects of administrative management for Executive Staff Managing inventory of assets and supplies, sourcing for suppliers (vendors) Coordinate logistics and travel as needed including airline, hotel and ground transportation Data entry Managing and maintaining files Performing multifaceted general office support Answering the phone with excellent customer service Operate a range of office machines such as photocopiers and computers Compile, prepare and submit expense reports Maintain office cleanliness and organize for easy access Manage office supply inventory Work closely with the CFO to manage office operations Other duties as assigned by management Accounting Assistance:
Data Entry and Recordkeeping Accurately enter financial transactions into the accounting system, including accounts payable and accounts receivable Maintain organized and up-to-date financial records and supporting documentation Assist with accounts payable processing vendor invoices, ensuring accuracy, proper authorization, and adherence to company policies Accounts Receivable Support to include assistance in generating and distributing customer invoices accurately and in a timely manner Follow up on outstanding customer invoices and support the collections process Provide general administrative support to the accounting department, including filing documents, responding to inquiries, and assisting with special projects as assigned Other accounting duties as assigned by Management Payroll Assistance:
Assist with payroll reporting and labor compliance.
Training provided.
Required Skills:
Prior experience as an executive assistant Construction experience in an accounting or finance support role preferred Basic knowledge of accounting principles and practices Proficiency in using MS Office applications (e.
g.
, Excel, Word, Outlook) Knowledge using QuickBooks accounting software a bonus Strong attention to detail and accuracy Excellent organizational and time management skills with attention to detail Excellent written and verbal communication skills Basic analytical and problem-solving skills High level of integrity and commitment to maintaining the confidentiality of financial information Excellent customer service skills.
Ability to work independently as well as part of a team in a fast-paced environment Ability to prioritize tasks based on importance while managing multiple priorities simultaneously Ability to multitask effectively while maintaining a positive attitude in a high-pressure environment Job Type:
Full-time Pay:
$24.
00 - $26.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Schedule:
8 hour shift Day shift Monday to Friday
Experience:
Microsoft Excel:
2 years (Required) Work Location:
In person 3sixty Innovation Inc.
is seeking an Administrative Coordinator to join our team.
This role will be responsible for assisting the Executive Staff with a variety of administrative and accounting duties.
This position will work closely with the Operations Manager and other team members to ensure the smooth running of the organization.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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