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Administrative Secretary

Location This position is located in La Mesa, San Diego County.
Hours 8 hours shift, varied hours days, no weekends.
Required Skills and Qualifications High School diploma or equivalent Requires minimum of 2-3 years current administrative experience supporting a director, healthcare setting preferred.
Requires strong meeting management experience (scheduling, agenda and material preparation, taking minutes, etc.
) Requires advanced knowledge with computers and Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher, Adobe, Visio) Requires the ability to be detail oriented and able to handle multiple priorities and/or responding to a variety of last minute requests Requires previous project management experience Requires previous experience working with various levels of management/clinical teams Requires clear and effective verbal and written communication skills Requires the ability to adjust to different style of communications Requires the ability to be a team player Requires excellent problem solving skills Requires excellent organization skills Preferred Skills and Qualifications Bachelor's degreeSummary The Administrative Secretary will support the Research, Education, and Professional Development department and related functions at Sharp Grossmont Hospital.
This role performs administrative functions including organizing and managing daily/ weekly/monthly calendar, coordinating meetings and transcribing meeting minutes, maintaining employee files, generating creative documents using program such as Power Point and Publisher and generating reports for a variety of activities including education and research.
A successful candidate would be one that has attention to detail and who has the ability to be flexible and productive in an evolving work environment.
This position interacts with a variety of individuals at all levels in the organization and must be able to work with and through others.
Strong communication and relationship skills are critical to success in this role.
They will also coordinate travels (flight, room accommodation, transportation to and from airport) and conference registrations, book conference rooms and lunches, edit and proof documents, coordinate department newsletters, prepare expense reports, submit for reimbursement and request for checks and managing and ordering supplies.
Sharp Grossmont Hospital is the largest not-for-profit, full-service acute care hospital in the region with 536 beds.
The hospital has outstanding programs in heart care, orthopedics, rehabilitation, robotic surgery, mental health, stroke care and women's health.
In addition, the hospital's Emergency and Critical Care Center is one of the most technologically advanced emergency and intensive care facilities in the nation.
Sharp Grossmont Hospital is nationally recognized as a MAGNET -designated hospital for patient care and nursing practices.
This designation is the "gold standard" for patient care and nursing excellence and is the highest honor awarded by the American Nurses Credentialing Center.
Essential Physical Requirements may include Sitting Keyboarding Mousing Lift up to 25 pounds Push/Pull up to 50 pounds Carry up to 25 pounds Additional physical requirements of position may be discussed during interview.
Sharp HealthCare is proud to be an Equal Opportunity/Affirmative Action Employer (M/F/Disability/Vet).
Keywords:
Administrative Secretary, Administrative Assistant

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